How to record a purchase invoice in Tally Prime?

 

Recording a Purchase Invoice in Tally Prime

Here's a step-by-step guide on how to record a purchase invoice in Tally Prime:

1. Access Purchase Voucher:

• Open Tally Prime and navigate to the "Gateway of Tally" screen.
• Press Alt+T or click on "Transactions."
• Select "Purchase" to access the purchase voucher entry screen.

2. Enter Invoice Details:

• Voucher Type: Select the appropriate voucher type (e.g., Purchase Invoice, Credit Note).
• Date: Enter the invoice date.
• Reference Number: Provide a unique reference number for the invoice.
• Supplier: Select the supplier's name from the supplier list or create a new one.
• Godown: Specify the godown where the items will be stored.

3. Add Items:

• Press Alt+A or click on "Add Item."
• Select the item from the item list.
• Enter the quantity purchased and the rate per unit.
• The total amount will be calculated automatically.

4. Add Taxes (if applicable):

• If applicable, add taxes such as GST, VAT, or other relevant taxes.

5. Add Discounts (if applicable):

• If applicable, add any discounts or allowances.

6. Calculate Total:

• The total amount of the invoice will be calculated based on the items, taxes, and discounts.

7. Payment Details (Optional):

• If you have made a partial or full payment to the supplier, enter the payment details (mode of payment, amount).

8. Save the Invoice:

• Press Ctrl+A or click on "Accept" to save the invoice.

Additional Tips:

• You can print the invoice immediately after saving it.
• For recurring invoices, you can use Tally Prime's recurring journal feature.
• To view or edit an existing invoice, use the "List" or "Alter" options in the purchase voucher entry screen.

By following these steps, you can accurately record purchase invoices in Tally Prime and track your business's expenses.